Job Title: Sr. Administrative Associate
Department/Campus: Special Programs
Pay Grade: Clerical/Paraprofessional
Primary Purpose:
Organize and manage the routine work Activities of an administrative department office and provide clerical services to the department head and other staff members.
Qualifications:
High School diploma or GED
Special Knowledge/Skills:
- Effective communication and interpersonal skills
- Successfully pass the Manor ISD Literacy Test
- Ability to use personal computer and software to develop spreadsheets and databases and word processing.
- Basic math skills
- Strong organizational, communication and interpersonal skills
Experience:
Three years of secretarial experience, preferably in a public education environment
Essential Job Functions:
- Assist with overseeing budget process and purchase orders for departments overseen by Special Programs Director.
- Prepare correspondence, forms, reports, etc, for the department head and other department staff as requested.
- Compile pertinent data as needed when preparing various state and local reports.
- Maintain physical and computerized departmental files.
- Maintain, testing data and evaluation and policy information, as needed.
- Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
- Assist with the preparation of purchase orders and payment authorizations.
- Answer incoming calls, take reliable messages, and route to appropriate staff.
- Maintain a schedule of appointments and make travel arrangements for department staff.
- Receive, sort, and distribute mail and other documents for department.
- Maintain confidentiality of information.
- Report to work in a timely manner according to assigned schedule.
- Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position
Professional Conduct:
- Maintain professional interactions with staff, parents, community and visitors.
- Demonstrate the ability to remain calm and withstand pressures.
- Demonstrate flexibility to change in routine and adapt quickly to changing situations.
- Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
- Avoid gossip, or speaking badly about the district and district personnel.
Supervisory Responsibility:
None
Equipment Used:
Personal or laptop computer, printer, copier, fax machine, calculator, telephone, electronic mobile devices, projector, and video display monitor
Working Conditions
Physical Demands/Mental Demands/Environmental Factors:
The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail and high levels of accuracy. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Predictable and regular attendance expected. |