Job Title: Substitute Attendance Associate

Primary Purpose:

To facilitate the efficient operation of student attendance reporting

Education/Certification:

High School diploma or GED; successfully pass MISD literacy test

Special Knowledge/Skills:

• Computer proficiency
• Proficient knowledge MS Word software, and file maintenance
• Knowledge of basic accounting principles skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word documents
• Professional telephone demeanor

Minimum Experience: 

One to three years of secretarial experience, preferably in public education environment

Essential Job Functions:

• Assist with registering incoming students.
• Report attendance information to the Administration office.
• Verify student attendance zones.
• Assist with entering new students in computer system, transfer students from school to school.
• Maintain original building roll.
• Maintain daily attendance records, enter daily absences, print daily absences, resolve daily absences and enter unexcused absences.
• Encourage students to bring written validation for excused absence within a three-day period.
• Compile weekly, six-week, and semester reports of school attendance and verify the information.
• Print student’s information (i.e., homeroom lists, class rolls, special populations, etc.) for school personnel when requested.
• Assist students, teachers and parents as needed.
• Exercise good telephone etiquette.
• Be responsible for the integrity of data.
• Display punctuality, congeniality, dependability and efficiency.
• Attend training as requested.
• Seek advice and counsel when needed.
• Report to work in a timely manner according to assigned schedule.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid gossip, or speaking badly about the district and district personnel.     

Supervisory Responsibilities:

None

Equipment Used:

Personal computer, typewriter, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and video display monitor

Working Conditions

Physical Demands/Mental Demands/Environmental Factors:

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail and high levels of accuracy. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Predictable and regular attendance expected.