Job Title: Administrative Associate, High School

Department/Campus: Campus Assigned

Pay Grade:  Clerical/Paraprofessional

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for campus administrative staff.

Education/Certification:

High school diploma or GED, successfully pass MISD literacy test

Special Knowledge/Skills:

• Proficient personal computer use and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word documents
• Knowledge of basic accounting principles

Experience:

One to three years of secretarial experience, preferably in public education environment

Essential Job Functions:

• Prepare written correspondence forms, schedules, or reports using personal computer.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using personal computer as required.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Maintain a log of visitors to school.
• Maintain school calendar of events.
• Schedule meetings and appointments and maintain calendar for assigned principal or supervisor.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.
• Receive, store, and issue supplies and equipment.
• Sort, distribute, or deliver mail and other documents.
• Substitute coordinator for the campus
• Ensure that all vacancies and absences are filled with a sub.
• Prepare Teacher Absentee reports as needed
• Reconcile AESOP and Skyward system for semi-monthly payroll.
• Assist receptionist
• Maintain confidentiality.
• Report to work in a timely manner according to assigned schedule.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid gossip, or speaking badly about the district and district personnel.

Supervisory Responsibilities:

None

Equipment used:

Personal or laptop computer, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and video display monitor

Working Conditions

Physical Demands/Mental Demands/Environmental Factors:

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail and high levels of accuracy. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Predictable and regular attendance expected.