Primary Purpose:

To facilitate the efficient operation of student attendance reporting

 

Education/Certification:

High School diploma or GED; successfully pass MISD literacy test

 

Special Knowledge/Skills:

Computer proficiency

• Proficient knowledge MS Word software, and file maintenance
• Knowledge of basic accounting principles skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word documents
• Professional telephone demeanor

Minimum Experience: 

One to three years of secretarial experience, preferably in public education environment

 

Essential Job Functions:

• Assist with registering incoming students.
• Report attendance information to the Administration office.
• Verify student attendance zones.
• Assist with entering new students in computer system, transfer students from school to school.
• Maintain original building roll.
• Maintain daily attendance records, enter daily absences, print daily absences, resolve daily absences and enter unexcused absences.
• Encourage students to bring written validation for excused absence within a three-day period.
• Compile weekly, six-week, and semester reports of school attendance and verify the information.
• Print student’s information (i.e., homeroom lists, class rolls, special populations, etc.) for school personnel when requested.
• Assist students, teachers and parents as needed.
• Exercise good telephone etiquette.
• Be responsible for the integrity of data.
• Display punctuality, congeniality, dependability and efficiency.
• Attend training as requested.
• Seek advice and counsel when needed.
• Report to work in a timely manner according to assigned schedule.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid gossip, or speaking badly about the district and district personnel.

Supervisory Responsibilities:

None

 

Equipment Used:

Personal computer and peripherals; standard instructional equipment

 

Working Conditions

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

 

Mental Demands:

Maintain emotional control under stress

Work with frequent interruptions

 

Physical Demands:

Lifting (15-44 pounds)

Carrying (15-44 pounds)

Sitting

Standing

Bending/Stooping

Kneeling

Pushing/Pulling

Repetitive hand motions

Keyboarding/mouse

Speaking clearly

Hearing

 

Environmental Factors:

Work inside/outside

Exposure to noise

Work prolonged or irregular hours