Primary Purpose:

Register new students and maintain student records.

 

Education/Certification:

High School diploma or GED

 

Special Knowledge/Skills:

• Ability to work well with parents, students, and the general public
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Proficient typing, keyboarding, and file maintenance skills
• Effective organizational, communication, and interpersonal skills

Minimum Experience: 

One to three years of secretarial experience, preferably in public education environment

 

Essential Job Functions:

• Register incoming students.
• Schedule students in classes.
• Change student’s schedule when necessary.
• Prepare and send out failure letters during the summer.
• Record student information including test scores and final grades on permanent records.
• Coordinate grade reporting process, including verification and correction of grades. Prepare and distribute report cards and progress reports.
• Complete record requests.
• Compile, maintain, and file all reports, records and other documentation.
• Prepare and distribute gold cards, student identification cards, bus passes.
• Attend training as requested.
• Maintain confidentiality
• Report to work in a timely manner according to assigned schedule.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid gossip, or speaking badly about the district and district personnel.

Supervisory Responsibilities:

None

 

Equipment Used:

Personal or laptop computer, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and video display monitor

 

Working Conditions

Physical Demands/Mental Demands/Environmental Factors:

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

 

Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail and high levels of accuracy.  There are a number of deadlines associated with this position, which may cause significant stress.  The employee must also deal with a wide variety of people on various issues. Predictable and regular attendance expected.